Administrative Assistant

Overview

Connecting clients to markets - and talent to opportunity

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we're a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets - focusing on innovation, human connection, and providing world-class products and services to all types of investors.

At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem. As a team member, you'll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise. Elevate your career with us and make a significant impact in the world of global finance.

Business Segment Overview - Institutional:

Immerse yourself in the best-in-class institutional-grade technology, working alongside industry experts and gaining exposure to various asset classes, such as equities, options, fixed income securities, and advanced trading, research, and management technology.

Responsibilities

Position Purpose: The Administrative Assistant provides high-level administrative support to executive leadership and departmental staff, ensuring the efficient day-to-day operation of the business. This role serves as a key point of coordination for scheduling, communication, documentation, and office management, while maintaining professionalism, discretion, and attention to detail in a fast-paced environment.

Primary Responsibilities:

• Greets and directs guests, visitors, and clients in a professional and welcoming manner.
• Handles incoming mail, phone calls, inquiries, and requests-both internal and external-and takes appropriate action.
• Utilizes and maintains office equipment, including fax machines, copiers, scanners, and related technology.
• Books and coordinates meetings, conferences, and travel arrangements.
• Organizes, analyzes, and maintains information and records as needed.
• Prepares correspondence, written reports, and other documents; proofreads and corrects materials for accuracy and professionalism.
• Maintains efficient office procedures and tracking systems to monitor requested actions, follow-ups, and reports.
• Schedules appointments, meetings, and other key departmental or executive events; reviews schedules daily and proactively manages upcoming deadlines.
• Assists new recruits joining StoneX Wealth with their transition process, including coordinating home-office visits and orientation, scheduling training, and monitoring securities registrations and insurance appointments.
• Manages the President's corporate credit card activity and prepares related expense reports.
• Works directly with mutual fund and insurance carriers to update and maintain information within their systems and databases.
• Maintains the confidentiality and security of sensitive documents and information at all times.
• Maintains prompt and regular attendance in accordance with company policies.
• Performs additional duties and responsibilities as assigned by management; this list is not intended to be all-inclusive.

Qualifications

Job Requirements:

• Associate's or Bachelor's degree is preferred; or equivalent combination of education and work experience
• Strong written and oral communication skills
• Strong interpersonal skills to communicate with other departments, court/regulatory personnel, clients, etc.
• Excellent organizational and time management skills
• Intermediate to advanced computer skills including Microsoft Office
• Experience in financial services industry a plus
• Must be authorized to work in the US for any employer

Physical requirements/Working conditions:

• Climate controlled office environment
• Minimal physical requirements other than occasional light lifting of boxed materials.
• Dynamic, time-sensitive environment

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