Administrative Assistant

Administrative Assistant

Position Summary:

Pay rate: $22 - $28 DOE

Shift hours: M-F 8:30am-5pm (30-minute lunch)

Key Duties and Responsibilities:

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Monitor and maintain office supplies inventory
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Effectively manage logistics in multi-party delivery coordination
• Track, monitor and handle order revisions (deductions and additions)
• Handle credit and rebills, concessions, and proof of deliveries
• Support and file freight claims
• Assist customers and credit department with credit holds, CODs, and credit card payment information
• Other duties assigned by the manager

Critical Knowledge and Skills:

• Strong general office skills
• Computer literate with ability to effectively use Microsoft Office tools
• Excellent interpersonal/communication skills, ability to work with different personalities
• Answer policy and procedure questions
• Ability to make independent decisions daily, addressing the best way to oversee specific tasks
• Communicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basis
• Reliable, punctual and detail orientated with excellent organizational skills
• Ability to multitask, be organized and resolve problems/issues
• Strong interpersonal, organizational and communication skills with the ability to work with cross functional teams
• Ability to work in a fast past environment with minimal supervision
• Good time management and follow-up skills
• Work in a constant state of alertness and safe manner

Education and Experience:

2-3 years of experience in administrative role preferred

High school diploma or equivalent, higher education preferred

HVAC experience a plus