Administrative Assistant – Navy ROTC

Job Description:

Fulfills the mission of Norwich University by performing technical and specialized administrative duties for the Naval ROTC department.

This is a 40 hour per week and 52 weeks per year 1.0 FTE position.

Essential Functions

1. Provides administrative support to unit leader and other designated employees.
2. Serves as initial point of contact for work unit.
3. Welcomes and assists walk-in visitors.
4. Answers telephone and email communications.
5. Coordinates with NROTC Government Supply personnel to monitor and maintain office and instructional supplies.
6. Pays invoices and reconciles purchasing and/or travel cards.
7. Coordinates compiling reports as requested.
8. Assists and supports events, meetings, and conference/video calls.
9. Coordinates logistics for guest speakers, room reservations, catering, etc.
10. Creates documentation/spreadsheets to be used in support of presentations.
11. Produces basic correspondence as assigned.
12. Oversees two (2) Naval ROTC budgets
13. Enters data in Banner for students and Naval staff
14. Develops course scheduling of Naval Science courses, processes changes and updates.
15. Processes overrides and registrations for students for Naval Science classes.
16. Inputs faculty assignment of courses.
17. Processes unofficial transcripts
18. Runs degree audits
19. Supervises work study students

Other Functions

1. Maintains confidentiality of sensitive or private information.
2. Communicates with employees, students, and others in a respectful and clear manner.
3. Serves on University committees, councils, workgroups or other designated bodies as assigned.
4. Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.
5. Speaks, reads and writes in English.
6. Communicates by telephone, email, letter, in person, or other means or device.
7. Performs other tasks as assigned by supervisor.

Requirements:

• High school diploma or equivalent
• 1 year of administrative or secretarial experience.
• Proficiency in MS Office (Word, Excel, SharePoint, Teams, and Outlook)
• Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 30 pounds; travel outdoors to various parts of the campus
• Work some evening or weekend hours
• Travel as needed (public or private transportation)

Environmental Conditions

• Indoor work at a computer workstation
• Low level of exposure to noise, dust, fumes, vibrations, and temperature changes.

Additional Information:

Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at [email protected] for assistance.

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.

Application Instructions:

Please provide a cover letter, resume, and Norwich application.

URL: www.norwich.edu