Administrative Assistant Specialist – Level 4

Job Description

The Lockheed Martin Aeronautics Skunks Works team is searching for an experienced Senior Administrative Assistant. This position provides administrative support to the Vice President, Innovation Portfolio. The successful candidate will perform a variety of administrative duties in support of the enterprise team.

This role serves as the initial contact for many senior-level customers. The candidate will need to bring outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.

Responsibilities include but are not limited:

• Resolving priorities in a constantly changing, fast paced environment
• Balancing workload priorities with short deadlines
• Manage complex executive calendar
• Coordinate and secure domestic and international travel arrangements
• Prepare and process expense reports
• As a delegate, reviews expense reports submitted to the VP by their direct reports in a timely fashion
• Arrange meetings, conferences, and offsites, including coordination across classified programs and security teams
• Receives, refers, or answers mail, to include review and properly re-directing email with appropriate follow-up
• Ability to handle basic budget management
• Review and update presentations - highly advanced in Microsoft Office applications such as Power Point, Word, and Excel strongly preferred
• Coordinate all facilities issues including office moves, order office supplies, manage conference rooms, set up of audio/visual systems and equipment
• Provide guidance and direction, as needed, to other administrative assistants in the Innovation Portfolio
• Responsible for cross-enterprise collaboration with internal and external executives' administrative assistants
• Event support and coordination, as required
• Coordination is critical in this function to ensure organizations are kept informed of emerging issues and information
• Able to maintain confidential information pertaining to Lockheed Martin operations, proprietary, and personnel matters
• Must be able to work flexible hours and overtime including evenings and weekends as needed
• Must be able to work independently and use personal initiative to formalize processes and streamline operations

Must be a US Citizen. Must be able to obtain a Top Secret Security Clearance. This position is located at a facility that requires special access.

Basic Qualifications

Administrative assistant experience.

Experience in Microsoft Office Suite - Outlook, (specifically Outlook Calendar management), Microsoft Word, Excel, Power Point.

Experience in managing emails, calendars & schedules.

Experience in domestic travel planning and expense reporting.

Desired skills

Outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.

Demonstrated analytical and research skill capabilities

Experience in coordinating facilities issues including office moves, order office supplies, and manage conference rooms, set up of audio/visual systems and equipment

Experience in facilitating the set-up of meetings which include coordinate, schedule and e-mail meeting notices involving multi-sites, reserve conference rooms, arrange video conference, prepare meeting rooms, print and post charts, set up teleconferences, and drive charts.

EEO

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

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Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Other Important Information

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Work Schedule Information

Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

National Pay Statement

Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $62,200 - $109,595. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Premium Pay Statement

Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $71,500 - $119,140. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.