Administrative Assistant – Substance Use Prevention Provider (SUPP)

Qualifications (Preferred)

• Degree in Education or Business Administration or related field (or equivalent experience)
• Experience in teaching or classroom management
• Experience in administrative or office support roles
• Strong organizational and data management skills
• Attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Google platform knowledge and experience (gmail, calendar, drive, forms, sheets, docs, etc.)

Reports to: Life Education Center Program Director
Position Summary

The SUPP/Administrative Assistant will divide their time among school based prevention program implementation and providing essential operational, financial, and program support to ensure efficient day-to-day functioning. This role includes a focus on prevention program support and data management, documentation, financial tracking, and coordination of internal processes and logistics. This is an office or school setting environment. Hours should typically be 8:30-3:30 but can be dependent on school schedules. This position needs to be available between 7:00 am - 4:00 pm including some nights and weekends.
Performance Responsibilities
1. Administrative & Financial Support

• Process and organize invoices.
• Assist with budget tracking.
• Maintain expenditure records.
• Support financial documentation and reporting.
• Assist with data entry and grant reporting including weekly and quarterly reports.

2. Office Operations & Organizational Support

• Maintain internal documentation and records digital and physical filing systems.
• Ensure accessibility of files and materials.
• Respond to emails, calls, and inquiries.
• Serve as a point of contact for staff and partners.
• Support internal communication and coordination.

3. Event, Outreach & Program Support (Logistics-Focused)

• Assist with event planning and coordination - including school schedules.
• Support event setup and takedown.
• Coordinate logistics and materials.
• Coordinate program incentives and any donation/gift cards
• Be available for school schedule and community event needs, including early start times (7:00 a.m.-4:00 p.m. or evenings and weekends).

4. Classroom Instruction & Program Implementation

• Support and/or deliver LEC K-5/6 lessons in schools.
• Implement TGFD lessons as needed.
• Ensure lessons are delivered as scheduled and aligned with objectives.
• Assist with Youth Advisory Council (YAC) Meetings and events as needed.
• Be available for school schedules, including early start times (7:00 a.m.-4:00 p.m.).
• Attend all required training.

5. Communication Campaign Material Distribution

• Distribute prevention campaign materials throughout assigned territory.
• Coordinate timelines with staff.
• Track and document distribution locations.

6. Professionalism, Organization & Team Support

• Maintain organized workflow and priorities.
• Communicate clearly with team and leadership.
• Adapt to changing needs and deadlines.
• Support team operations as needed.

Physical Requirements

• Lift up to 20 lbs.
• Speak for multiple hours.
• Perform physical activities including standing, walking, lifting, running, and climbing.

Salary Range: $30,000-$32,000, 188 total days mid-August to mid-June.

Benefits: I-KAN Employee Handbook