Administrative Associate II

Administrative Associate II

Agency: East Texas A&M University

Department: Music

Proposed Minimum Salary: Commensurate

Job Location: Commerce, Texas

Job Type: Staff

Job Description:

Works under general supervision and provides routine administrative support work.

Duties & Responsibilities:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists faculty and staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
• Functions as the greeter and a first contact for visitors to the School of Music and is expected to be courteous, helpful and professional in interactions with guests, students, staff and faculty.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Executes scheduling procedures for course schedules, convocations, student recitals, and School of Music events and online calendar. Coordinates schedules with all Divisions (including faculty and students), as well as music fraternities, sororities, and music student organizations. Coordinates with Risk Management for the School of Music and its events.
• Coordinates and manages the creation of Concert and Recital programs. Maintains archival copies of all programs.
• Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Manages Marketplace for course packets and equipment.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment and places work orders as needed. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May serve as a liaison for departmental equipment and service contracts, including equipment inventory. Manages lockers in the School of Music.
• May participate in the hiring, training, and supervision of student workers and other support staff.
• Assists with School of Music communication with students at the direction of the Head of the School of Music. Maintains student files.
• Other duties as assigned by the Head of the School of Music.

Minimum Requirements:

• Education: High school diploma
• Experience / Knowledge / Skills: Two (2) years of related experience in customer service, administrative duties, scheduling or event management, or a Bachelor's degree. Knowledge of Microsoft tools including word processing, spreadsheets, and database applications.
• Ability to: Multi-task, work cooperatively with others, and perform in a fast-paced environment.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

Preferred Education / Skills/ Experience:

• Experience in or a basic knowledge of Music is preferred but not required.
• Experience in event or concert management is preferred but not required.

Supervision of Others:

This position generally does not supervise employees.

Why Work at East Texas A&M University?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master's and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor's degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.