Administrative Business Assistant

44632BR

Extended Job Title:

Administrative Business Assistant

Position Description:

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independent performing highly responsible and confidential clerical duties. May be required to supervise clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work.

Performance evaluation is based on the coordination and accomplishment of office activities within established policies

Requisition ID:

44632BR

Travel Required:

None

Major/Essential Functions:

• Serve as backup to the Executive Associate in overseeing the Dean's suite routine and event activities.

• Greet guests entering the Dean's Suite and answer phone calls on the main SVM telephone line.

• Assist with the Deans travel, including but not limited to making airline, hotel, and car rental reservations, scheduling meetings while on official travel, preparing and submitting the TTU Travel Application and expense report and ensuring that all TTU Travel Policies are followed.

• Manage the Executive Vehicle.

• Complete food forms and other related documents required for the Procurement Card and/or Travel submission.

• Monitor the Dean's Suite supplies and refreshments, including office supplies, paper goods, coffee, and visitor gifts and place orders, as needed.

• Track and reorder supply of SVM employee uniforms.

• Maintain supplies and cleanliness related to adjacent conference rooms and staff/faculty kitchen.

• Other duties as assigned.

Grant Funded?:

No

Pay Basis:

Hourly

Schedule Details:

For events, as needed.

Work Location:

Amarillo

Preferred Qualifications:

Expierence with internal systems such as Emburse Enterprise, TechBuy, and ePM.

Department:

Veterinary Medicine

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Proficiency in written and mathematical processes that may be reflected by the completion of high school or the equivalent. Four years progressively responsible clerical experience, including one-year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.

Does this position work in a research laboratory?:

No

About the Department and/or College:

Successful candidates will be expected to foster a values-based environment within the School and to develop collegial relationships with faculty, staff, and students at TTU and the TTUHSC and other institutions as appropriate. Adaptability, persistence, and resilience are important attributes for success in the evolving dynamics that are characteristic of a developing program.

Annual evaluation includes review of both performance and contribution to the School’s core values. The core values of the School are:

• Community

• Integrity

• Kindheartedness

• Grit

• Inspiration

Special Instructions to Applicants:

This position is based in Amarillo, TX.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

• Proven proficiency/knowledge in Microsoft Office applications including excel, word, and Outlook.

• Ability to be customer service oriented and demonstrate excellent communicayiton skills (Verbal, written, and electronic).

• Ability to be dependent upon.

• Organization skills.

• Ability to work with a sense of urgency bias towards action in fast-paced environment.

• Ability to multitask and must be flexible.

• Ability to lean computer systems and software as needed.

Hourly Pay Range:

$17.69 - $22.98 - $28.32