Administrative – Clerk

Details

Client Name
CSMC KJI - SMOG
Job Type
Local
Offering
Non-Clinical
Profession
Administrative
Specialty
Clerk
Job ID
17932712
Job Title
Administrative - Clerk
Weekly Pay
$996.0

Shift Details

Shift
8hr Days
Scheduled Hours
40

Job Order Details

Start Date
05/11/2026
End Date
08/10/2026
Duration
13 Week(s)

Job Description
This is a 5x8 day shift position working Monday through Friday from 8:00 AM to 5:00 PM. The role focuses on surgery and procedure scheduling coordination within a clinical setting. The position serves as the primary point of contact for patients throughout the surgical process, providing concierge-style coordination between the physician's office, the patient, and internal and external departments.

Responsibilities include scheduling all pre-operative and post-operative appointments, verifying insurance coverage, obtaining surgery authorizations, and coordinating required health clearances. The role ensures all pre-op studies are scheduled and completed, confirms OR time and clinical staff availability, and secures any special equipment requested for procedures. The coordinator reviews surgical risks and benefits with patients per physician direction and enrolls patients in required education classes prior to surgery.

Additional duties include managing physician referral work queues, handling physician correspondence and calendar management, preparing and updating patient charts, verifying demographics and insurance information, collaborating with billing for audits and charge reconciliation, and coordinating with workers' compensation adjusters and case managers to secure proper authorization documentation. The role may also provide administrative or limited clinical support based on operational needs.

Requirements:
Candidates must have a high school diploma or GED. A minimum of 2 years of surgery or procedure scheduling experience is required, along with at least 1 year of insurance authorization experience. This experience must be clearly reflected on the resume. Epic EMR experience is required. Flu vaccination is required with no exemptions or declinations permitted.

Previous experience as a Patient Service Representative or Medical Assistant is preferred. Surgery center or hospital experience is highly preferred, as well as experience scheduling spinal procedures and total joint procedures.

All required compliance documents must be submitted at time of application, including two supervisor references from within the last year, all relevant certifications, and a current Nursys report showing all licensed states where applicable. Permanent California licensure must be active and in hand at submission if applicable. RTO must be 7 days or less and not within the first two weeks of the assignment.

Client Details

Address
2020 Santa Monica Boulevard
City
Santa Monica
State
CA
Zip Code
90404

Unit Details

Unit Description
This 5x8 day shift role (8:00 AM-5:00 PM) focuses on coordinating surgical and procedural scheduling. The position serves as the primary liaison between patients, physicians, and internal departments to ensure smooth pre-op and post-op workflows. Responsibilities include scheduling procedures, verifying insurance, obtaining authorizations, coordinating required clearances and pre-op studies, confirming OR time and staffing, and securing special equipment. The role also manages referrals, physician correspondence, patient education enrollment, chart preparation, billing collaboration, and workers' compensation coordination while providing concierge-level patient support throughout the surgical process.

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