Administrative Specialist CL1 – Sullivan Gym (Part-time, 20-Hours/Week)

Administrative Specialist CL1

If you enjoy connecting with others and bring a positive, ready-to-work mindset each day, this role may be a great fit. The Sullivan Recreation and Fitness Complex on the University of Southern Maine's Portland campus is seeking applicants for a part-time (20 hours per week) Administrative Specialist CL1 position. In this role, you will help promote health and fitness while contributing to a welcoming, high-energy environment.

The schedule for this position is Sunday from 8:30 a.m. to 3:30 p.m. (inclusive of a 30-minute unpaid meal break), and Monday through Wednesday from 4:30 p.m. to 9:00 p.m.

The Administrative Specialist position is primarily responsible for opening/closing the Sullivan Gym Complex, as well as providing administrative support to the Manager on the overall day-to-day operations. This position will also supervise work-study students. Work involves interacting with internal and external contacts and handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality and the ability to manage multiple tasks.

The pay rate is $18.86 per hour (after July 1) for a new hire or the appropriate transfer rate for a current employee within the University of Maine System.

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

For more information about benefits, please visit the Human Resources Benefits website and/or the UMS Benefits Summary.

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Required Qualifications:

• High school diploma or equivalent (G.E.D.) or international degree equivalency
• 1+ years of administrative support experience
• Excellent communication and customer service skills
• Computer proficiency, including experience working with spreadsheets

How to Apply:

Click on 'Apply Now' or visit our USM Careers Page and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by May 24, 2026.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.