Administrative Specialist II

Administrative Specialist II

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Administrative Specialist II perform general administrative duties for attorney's and child support specialist for Child Support Services Division.
• Process Administrative process pleadings - print, sign, and copy pleadings. Send stamped pleadings to sheriffs departments, and court appearance letters to Custodial Parents.
• Scan orders and files received from Administrative process, Rule, and Judicial hearings into OnBase mail system. Ensure documents scanned into the correct folders.
• Complete quality assurance checklist for orders. Review paternity, support, or modified orders, and financial obligation entered for accuracy and completeness.
• Review support, paternity, and modified orders to ensure that medical insurance was addressed on each order.
• Establish and maintain documents on computer using Palmetto Automated Child Support System (PACSS), Word, Excel, Outlook. Aid staff with maintenance of E office equipment, vehicles, and supplies when requested. Organize and stock common work areas. Manage and maintain office supplies.
• Receive mail from post office/mailroom staff. Note in PACSS when certified documents are received and forward documents to staff. Scan documents as needed.
• Process faxes and virtual conference participation authorization forms. Note in PACSS receipt of documents, scan documents into OnBase, forward to case managers.
• Ensure personal identifying information (Pll) is properly used, accessed, gathered, shared and disposed; protects the agency networks and applications by safeguarding systems, equipment, and data.
• Perform Red Cross shelter duty.
• Other duties as required.

Minimum and Additional Requirements:

High School Diploma/GED and two (2) years of clerical experience. An Associate Degree or higher may be substituted for the required work experience.

Additional Comments:

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Child Support Enforcement / Florence County