Administrative Specialist

Administrative Specialist - Position Description

Join a team that's shaping the future of Navy support. ICI Services-a 100% employee-owned company proudly celebrating 26 years ofexcellence-is seeking Administrative Specialist to immediately support our PMS 525 Team at the Naval Sea Systems Command (NAVSEA) in Jacksonville, FL

At ICI Services, our employee-owners drive innovation and deliver mission-focused solutions across the Navy enterprise. Our diverse team of acquisition experts, financial analysts, engineers, logisticians, IT professionals, and technical specialists is united by a commitment to quality, performance, and customer success. Become part of an organization where your expertise matters and your contributions have an influence.

Security Clearance:

Applicant must hold or be able to obtain an active Department of Defense (DoD) SECRET personnel security clearance.

The Administrative Specialist will provide essential administrative support to the MTF staff of PMS 525, a U.S. Navy program that delivers ongoing training to international military students. This position plays a vital role in ensuring efficient day-to-day operations, supporting staff, maintaining records, and assisting international students with required documentation and logistics. The ideal candidate is a highly organized, self-motivated individual capable of working independently in a dynamic and fast-paced environment, with excellent communication and multitasking skills.

Responsibilities:
• Prepare, organize, and maintain administrative files and records as directed.
• Manage and update the office filing system and database daily.
• Assist international students in preparing documentation for passports, VISAs, military identification cards, and driver's license renewals.
• Monitor and maintain inventory of office supplies and ensure logistical needs are met.
• Support the preparation and submission of monthly reports.
• Prepare and package materials for shipment as required.
• Coordinate with MTF staff, PMS 525 team members, and external stakeholders as needed.
• Perform other administrative or clerical duties as assigned.

Experience Requirements:
• 5 years of administrative, clerical, or operations support experience.
• Prior military service (Active Duty or Reserve) in an administrative or personnel support role strongly preferred.
• Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Proficiency using Microsoft Word, Excel, PowerPoint, and SharePoint.
• Excellent research skills, attention to detail and organizational skills.
• Ability to manage multiple priorities in a high-tempo environment.

Preferred Qualification:
• Prior experience supporting military or government programs.
• Experience working with international personnel or in a multicultural environment.
• Familiarity with government documentation processes (passports, VISAs, DoD IDs).
• Ability to manage sensitive or classified information with discretion.

EOE/M/F/Disability/Vet/

VERRAA Federal Contractor

Benefits

ICI Services provides a comprehensive, competitive benefits package.

Our benefits:

• Employee Stock Ownership Plan
• 401(k) Plan with Immediately Vesting Match
• Paid Time Off
• Paid Holidays
• Health Insurance
• Dental Insurance
• Vision Plan
• Flexible Spending Accounts (Healthcare, Dependent Care, Transportation, Parking)
• Life Insurance and Accidental Death & Dismemberment (AD&D)
• Long Term and Short Term Disability Insurance
• Tuition Reimbursement
• Employee Referral Bonus Program
• Employee Performance Recognition & Awards (Spot Bonuses)

Company Overview

ICI Services is an Employee-Owned Business with a proud history of providing Engineering & Integration, Systems Acquisition, Information Warfare, and In-Service Sustainment to our government customers. These objectives have been achieved by facilitating strong customer satisfaction and continuous growth. ICI Services' engineers, analysts, logisticians, technicians and information technology specialists provide integral, quality support to multiple US Navy organizations and the Department of Homeland Security. We are headquartered in Virginia Beach, VA.
EOE/M/F/Disability/Vet
VEVRAA Federal Contractor