Administrative Specialist, Senior

Administrative Specialist, Senior

General Summary

• Provide support with preparing reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies and templates and prepare correspondence IAW AFMAN 33-326.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leadership's behalf.
• Maintain appointment calendars and conference room schedules. Assist leadership with scheduling appointments and maintain updates/change calendar as needed.
• Organize/coordinate meetings and conferences including those involving staff from outside organizations.
• Collaborate with other organizations within leadership's span of responsibility and communication to proactively plan future engagements to support mission requirements. Make inquiries and follow-up when in-depth information is needed.
• Answer telephones, forward messages, and provide responses to routine queries. Screen and direct incoming calls or visitors to the appropriate individual or unit.
• Serve as the organization's travel clerk, using Defense Travel System functions on behalf of traveler IAW the Defense Travel Administrator's Manual.
• Assist with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
• Provide inputs and recommendations regarding administrative and office management processes and procedures.
• Assist with preparation and updates to program office file management documents. Maintain comprehensive and accurate records.
• Prepare agendas, reports and briefings for staff meetings.
• Assist with organizational workflows.
• Timekeeper duties (e.g. Automated Time Attendance and Production System (ATAAPS)

Required Experience

• Required Qualifications
• Must have one of the following combinations of education and experience:
  • Bachelors Degree and 10 years of related experience
  • Associates Degree and 15 years of related experience
• Working knowledge of desktop applications such as MS Office
• Experience providing project management support
• Strong problem solving and risk management skills
• Ability to use sound judgement and decision-making skills in a fast-paced environment
• U.S. Citizenship required; Ability to obtain and maintain a DoD SECRET security clearance

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.

COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays.

This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.