Agent Services Coordinator

Brown Harris Stevens Residential Sales

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction.

With offices in New York City, New Jersey, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

Job Duties

• Enter listings/update listings & open houses
• Assist Director with administrative and operational needs of the office
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including marketing & listings, etc
• Accurately type and copy board packages as instructed by agents
• Provide administrative support to agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist agents with uploading photos for their listings and responding to general client inquiries
• Order/track business cards and name plates for all agents
• Process mail, and other packages delivered
• Ensure consistency and standards are met on all work products
• Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity
• Provide back-up administrative support as needed
• Assist with special projects as needed
• Setup webinars
• Assist with Mailers, processing, creating, folding, & stuffing – as well as printing & labeling
• Oversee & assist with the in-house camera
• Run client approved credit reports
• Update & track window displays
• Cover reception area when needed (and all of reception duties)
• Provides assistance with marketing
• Manages office social media accounts