AP Specialist (Reconciliation)

Job Title: Accounts Payable Specialist (Full-Cycle)
Location: Jacksonville, FL, 32216
Job Type: Contract / Temp (with potential for extension or conversion)

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist to support a growing team in Jacksonville, FL. This role is responsible for full-cycle AP processing, with a strong focus on vendor reconciliations, discrepancy resolution, and timely payment processing.

This is a great opportunity to join a reputable organization, gain exposure to a fast-paced accounting environment, and make an immediate impact.

Key Responsibilities

Accounts Payable Processing

• Review, code, and accurately enter invoices into the accounting system
• Perform three-way matching (invoice, purchase order, receiving documentation)
• Process payments via check, ACH, wire, and other electronic methods
• Ensure invoices are recorded in the correct accounting period

Reconciliation & Month-End

• Perform monthly vendor statement reconciliations
• Reconcile AP subledger to the general ledger
• Investigate and resolve discrepancies, duplicate payments, and missing invoices
• Prepare AP aging reports and analyze outstanding balances
• Assist with month-end and year-end close activities

Vendor & Internal Communication

• Respond to vendor inquiries and resolve payment discrepancies
• Research past-due balances and collaborate with internal teams for resolution
• Maintain strong relationships with vendors and internal stakeholders

Compliance & Controls

• Ensure adherence to company policies and internal controls
• Identify and recommend process improvements within AP workflows
• Support internal and external audit requests

Qualifications

• 2+ years of Accounts Payable experience (reconciliation experience required)
• Strong understanding of AP aging and vendor statement reconciliation
• Experience reconciling subledger to general ledger preferred
• Advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, SUMIF)
• Experience with ERP systems (SAP, Oracle, NetSuite, GP, etc.)
• Strong attention to detail and problem-solving abilities

Why Apply?

• Immediate interview and quick start opportunity
• Gain experience with a well-established company
• Potential for long-term or permanent opportunities based on performance

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Katie Wright