CWHH Receptionist

Job Title: CWHH Receptionist
Pay Rate: Depends upon experience
Duration: 3 Months (Possible extension)
Work Location: Fairfield, CA
1st Shift: Monday to Friday

Description:

Assists with the coordination of office activities under the supervision of the Office Manager; provides secretarial services and other clerical functions by performing assigned duties.

Demonstrates a positive and professional attitude and working relationship with all company staff.

Manages related expenditures in a fiscally responsible manner in accordance with the Company's budget.

Abides by and demonstrates the company Mission - Vision - Values through both behavior and job performance on a day-to-day basis.

Answers office telephone, taking written messages as required and directs calls to appropriate persons.

Transcribes minutes from meetings upon request. Creates forms as required.

Performs data entry of patient information and staff members' time sheet/itinerary information.

Distributes reports and inter-office correspondence as needed.

Utilizes copier, fax machine, and pager system. Aids in the general maintenance of office equipment.

Collates admission packets and marketing forms and order supplies for the same.

Orders and distributes office supplies and forms for the staff. Maintains the medical supply closet and orders when low.

Prepares and distributes staff meeting lists and on-call schedule with monthly calendar. Copies and distributes changed information, care plans, and other information. Assists with updating manuals or reference books as needed.

Prepares and distributes staff telephone list.

Opens, date stamps, and distributes mail on a daily basis. Maintains the mail machine and stamps outgoing mail.

Maintains a list for grief groups.

Records donations in HMS. Prepares and mails thank-you letters to donors and acknowledgment letters to family members.

Performs clerical duties for staff when approved by the Office Manager.

Checks inventory of all forms and orders or copies as needed.

Assists in personnel orientation of new staff members.

Assists other staff secretaries or temporary workers as needed.

Responsible for straightening conference room, from the reception area and kitchen area.

Participates in staff meetings, department meetings, team meetings, briefings, in-services, committees, and other related activities as needed.

Assures compliance with local, state, and federal laws, Medicare regulations, and established company policies and procedures.

Skills:

Minimum 1 year receptionist experience.

Medical office experience preferred.

Excellent phone and customer service skills.

Basic PC skills, Microsoft Word, and Excel preferred.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Demonstrates excellent observation and communication skills.

Self-directed with the ability to work with little supervision.

Flexible and cooperative in fulfilling all obligations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

High School Diploma or Equivalent