Executive Assistant- ED

Executive Assistant - Emergency Department

Location: Saratoga Springs, NY

Employment Type: Salaried, full-time

Shift/Schedule: Day shift

Department: Emergency Department

Salary Range: $62,353.20 - $76,069.50 annually, based on experience and qualifications

About Saratoga Hospital

At Saratoga Hospital, we've built a reputation for high-quality, compassionate care and a commitment to the health and well-being of our community. As part of the Albany Med Health System, we combine advanced technology with a deeply personal approach-creating a supportive environment for patients, staff, and providers alike. We believe that exceptional care starts with exceptional people.

About the Role

We're looking for a dedicated Executive Assistant to join our team and help us continue delivering the level of care our patients and families deserve. In this role, you'll be a vital part of our administrative team, ensuring excellent service, collaboration, and patient outcomes in a fast-paced healthcare environment. As the Executive Assistant, you will provide executive administrative support for the Emergency Services Leadership Team and their team members as appropriate. You will manage the office functions for assigned leaders, ensuring effective communication and organization to allow the leaders to effectively execute strategies and provide leadership in their assigned areas. The executive assistant carries out all functions with an emphasis on confidentiality and effective problem resolution.

What You'll Do

• Provide day-to-day support including but not limited to: managing all office systems and coordinating the schedule of the Medical Director, Nursing Director and Nurse Manager. Manage internal and external meetings, and special arrangements.
• Manage office systems including setting up and maintaining files, appointments and documents needed, internal and external meetings, special arrangements, and advance preparations as needed. Provide meeting support.
• Provide assistance as needed for the ED provider team.
• Coordinate fiscal responsibilities of the Medical Director and Nurse Leaders; manage invoices in Workday and assist with the yearly budget as appropriate.
• Maintain the WMA EMTALA log daily
• Provide immediate technical support for the ED leaders and their direct reports for computer programs and virtual meetings.
• Deliver compassionate, patient-centered care in alignment with Saratoga Hospital values
• Collaborate with interdisciplinary teams to support health, healing, and service excellence
• Perform administrative responsibilities with a focus on safety, quality, and efficiency
• Use hospital systems and tools to document care and support operations
• Continuously seek opportunities to improve processes and support patient and staff satisfaction
• Serve as a positive, professional representative of our hospital and community

What You Bring

• Associates degree required with at least three years experience in an executive assistant role. Bachelors Degree preferred. In lieu of education, equivalent years of experience will be considered.
• Strong computer skills required including the ability to create charts/tables within word processing documents as well as working knowledge of MS Office tools including Word, Excel and PowerPoint.
• EPIC knowledge a plus. Some project management experience.
• Strong communication and teamwork skills
• Commitment to providing patient-first, high-quality service
• Comfort working in a fast-paced, collaborative environment

Why Saratoga Hospital

• A caring, community-focused culture rooted in teamwork and trust
• Supportive leadership that invests in your development and well-being
• Comprehensive benefits, including medical, dental, retirement plans, tuition assistance, and wellness programs. Click here to view our complete benefits guide.
• Opportunities to grow within the Albany Med Health System
• Located in beautiful Saratoga Springs, known for its vibrant community, outdoor recreation, and cultural attractions

Our Commitment

We are an equal opportunity employer and strongly encourage individuals of all backgrounds and experiences to apply. If you're passionate about healthcare and community service-even if you don't meet every qualification listed-we'd still love to hear from you.

How to Apply

Click the 'apply' button to submit your resume and complete our online application. Applications are reviewed on a rolling basis-apply today and discover what makes Saratoga Hospital a special place to grow your career.