Executive Assistant for the Office of Economic Development

Executive Assistant for the Office of Economic Development

The University of Nevada, Las Vegas invites applications for Executive Assistant for the Office of Economic Development [R0151695].

The Executive Assistant ("EA"), reporting to the Director of Business and Finance ("DBF"), will provide upper level administrative assistance to the Vice President for Economic Development ("VPED") and Executive Director ("ED") of the UNLV Research Foundation ("UNLVRF") and UNLV Innovation Foundation ("UNLVIF"). The selected candidate will be responsible for maintaining strict confidentiality while managing complex day-to-day administrative functions, serving as the EA for the VPED, the UNLVRF, UNLVIF and any other Foundations managed by the VPED. This position will independently manage and prioritize the Vice President for Economic Development's executive calendar, travel, and workflow; exercise judgment in balancing competing institutional, foundation, and external stakeholder demands; prepare and review executive-level materials; coordinate sensitive communications; ensure compliance with university, foundation, and regulatory requirements; and proactively identify and resolve scheduling, logistical, and administrative issues that affect operational effectiveness. Preference for someone with experience working and communicating with Foundations, or non-profit boards is preferred, but not required.

The selected candidate will draft, review, edit, and maintain executive level documents, and will be responsible for coordinating their distribution as needed. Such documents might include, but not be limited to, executive memos, Chancellor, Cabinet level communications or marketing materials.

This selected individual will be expected to provide complex administrative and project support to the Office of Economic Development, the UNLV Research Foundation (UNLVRF), UNLV Innovation Foundation (UNLVIF) and any other Foundations managed by the VPED. The EA serves as primary coordinator for UNLVRF and UNLVIF board operations, exercising discretion in calendaring meetings, agenda development, materials preparation, meeting coordination, compliance with Nevada Open Meeting Law, and follow-up on board actions; manages confidential governance documents; coordinates high-level communications with board members and external partners; and supports executive leadership in governance-related decision implementation.

Leads and manages non-routine, confidential projects with minimal supervision; assesses priorities, determines appropriate processes, coordinates across internal and external stakeholders, and ensures timely completion of assignments that support economic development and UNLVRF, UNLVIF, and other foundation objectives.

The EA will manage travel coordination and expense reimbursements on behalf of the VPED, as well as coordinate all UNLVRF and UNLVIF funded travel arrangements. Due to the high profile of the VPED's office, it is imperative this person is knowledgeable regarding rules, regulations, policies, and procedures. It is critical that the person in this role has excellent writing, communication, interpersonal, and organization skills, both internally, with campus leadership and external community members. The incumbent must display a high level of professionalism and use discretion and good judgment regarding the many sensitive issues that come through the VPED's office.

For additional information on the Office of Economic Development: https://www.unlv.edu/econdev

Knowledge

• Demonstrated ability to discretely work with confidential information
• Adaptability to ever-changing projects
• Ability to exhibit a professional manner in dealing with others and to maintain constructive working relationships at all levels of internal and external organizations
• Ability to interact with faculty and community members from various disciplines
• Strong attention to detail, coordination of multiple projects and ability to set priorities and meet deadlines in a dynamic team-oriented environment
• Strong interpersonal, written and verbal communication skills and ability to work individually, on a project or in a team environment
• High level of initiative and the ability to take personal ownership, going beyond assigned tasks to improve project execution
• Strong knowledge and experience using MS Word, Excel, PowerPoint
• Experience with creating/maintaining effective and efficient data files and systems
• Ability to complete tasks based on deadlines
• General office skills; calendaring, filing, electronic correspondence, meeting notes

Preferred

• Demonstrated experience with coordination of duties for a foundation board or non-profit entity
• Familiarity with Nevada open meeting law
• Experience utilizing Workday software
• Familiarity with institutions of higher education

Skills

• Must possess strong interpersonal and organizational skills
• Strong fiscal management skills
• Strong task management skills
• Must be able to scrutinize complex situations and independently implement problem solving solutions.
• Ability to learn specialized databases

Abilities

• Ability to maintain a professional attitude in stressful situations.
• Ability to maintain discretion and uphold the highest levels of confidentiality.
• Ability to prioritize work on multiple projects simultaneously and ability to act independently in a dynamic and demanding environment.
• Ability to establish and nurture professional relationships with divisional colleagues, university staff, students, donors, community members and stakeholders.
• Ability to meet established deadlines
• Ability to obtain and maintain a Notary license (within first 30 days of hiring)

Minimum Qualifications

This position requires a Bachelor's degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and three to five years of related comparable experience. Credentials must be obtained prior to the employment start date.

Accepted Equivalencies for Degree Requirement

UNLV may consider additional relevant experience in place of formal education requirements:

• In lieu of a bachelor's degree, applicants may qualify with four additional years of relevant experience, or with an associate's degree plus two additional years of relevant experience. For example, 4 additional years of experience in lieu of the BA + the required 3-5 years of experience.

Commitment to Diversity and Campus Values

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Salary

Salary range is $70,000 to $80,000 and will be assigned based on demonstrated experience. This position is grant-funded and contingent upon the availability of funding. As such, continuation of the position is dependent on ongoing financial support

Benefits of Working at UNLV

• Competitive total rewards package including:
  • Paid time off, sick leave, and holidays
  • Excellent health insurance including medical, dental and vision
  • Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

Perks & Programs

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard
• Support and resources available for veteran applicants — contact [email protected] or visit our Veterans Webpage.

How to Apply

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, email addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Megan Svarz, [email protected], Search Committee Chair.

Although this position will remain open until filled, review of candidates' materials will begin on immediately.

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more