Executive Assistant

Job Description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.

Duties:

• Global calendar management - Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.
• Coordinating logistics for the People Leadership team meetings and Global People team meetings, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Attending PLT meetings and taking minutes as needed
• Assist with editing and creation of presentations for CPO
• Provide team guidance and support in order to best connect the People Team to information
• Manage creation of purchase orders and finalization of vendor contracts for PLT members in coordination with Legal/Purchasing
• Coordinating travel and expense reports for PLT
• Resolving IT issues and ordering equipment upon request
• Maintaining distribution groups
• Announcements: People Wide message announcement coordination
• Onboarding help with new hires; off-boarding
• Assisting with miscellaneous administrative requests from team-members

Job Requirements

Skills:

• A proven ability to perform as an Executive Coordinator
• Quick learner and self-starter capabilities -- able to work proactively and independently on tasks
• Strong calendaring skills and catering/meeting planner capabilities
• Strong communication skills on all levels with executive leaders, employees, and outside vendors
• Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.
• A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future
• Independent judgment and discretion with sensitive/confidential employee information
• A can-do attitude, ability to be flexible and adaptable
• Ability to receive and act on"ad-hoc" requests
• Ability to think creatively and strategically
• A team-oriented work style
• An openness to periodically responding to requests outside of normal business hours

Education & Experience:

• A minimum of 8 years of executive level support VP, S/EVP, or C-level and office administration
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting
• Bachelor's degree preferred
• Experience working within People/Human Resource teams preferred

Meet Your Recruiter

Jay Hite
Recruiter, Account Manager

As a Recruiter at Compass, Jay enjoys meeting job seekers and helping them to find new and exciting opportunities. He enjoys the process of getting to know candidates and learning all about their experience and what their future goals are. Jay feels the excitement of his candidates and is passionate about helping to find a fit both culturally and professionally.

When Jay isn't working, he enjoys bike rides, trying out new foods, tequila tasting and watching movies.

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