Executive Assistant

Executive Secretary

Compensation Range: $42,841.50 - $64,272.00

Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program.

At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave. If you're passionate about making a difference, apply today to join us in serving the community!

Job Summary

• Working independently and with limited supervision, the Executive Secretary provides support to the Commissioners, County Administrator/Chief Clerk and Deputy Chief Clerk, handling a variety of non-routine, highly responsible, confidential tasks.

Reporting Relationships

• Reports directly to the Deputy Chief Clerk.
• This position does not supervise any personnel.

Essential Job Functions

• Provide primary administrative support for County Commissioner, which includes scheduling appointments, events and meetings; prioritizing schedules to avoid conflicts.
• Act as recording secretary, taking minutes for the Board of Commissioner weekly work sessions and other meetings as required. Accurate documentation is a must. Proofread agendas, motions, resolutions and completed minutes to ensure concise information that follows policy and format.
• Communicate with department heads, elected officials, legislators, boards, committees, governmental agencies, citizens and County employees. Disseminate information and resolve discrepancies related to assigned work regarding a variety of subjects.
• Coordinate scheduling of events, rooms, meetings, etc., in order to accommodate various events, meetings, ceremonies, etc.
• Provide backup coverage for other assistants as needed.
• Prepare proclamations and Letters of Commendation as requested for the BOC.
• Make recommendations regarding policy and procedure using established county guidelines.
• Work collaboratively with the administrative team to develop standard office procedures for the Commissioners' Office.

Other Specific Tasks or Duties

• Other duties as assigned to fulfill the mission of the Commissioners' Office.

Minimum Qualifications

• High school diploma and at least five years of work experience where demands are complex and involve resolution of problems; or,
• Having obtained business school and/or college credits and are able to excel in the organization of complex information.

Knowledge, Skills, and Abilities

• Must be computer literate and possess strong communication skills (both verbal and written)
• Be able to prioritize and maintain a busy workload in a fast-paced environment while ensuring accuracy, efficiency and attention to detail.
• Knowledge of Microsoft Office Suite required.
• Knowledge of PeopleSoft preferred.
• Prior experience transcribing minutes preferred.
• A basic understanding of local, state, and federal government operations is preferred.

Required Licenses/Certifications/Clearances

• Preemployment background check, drug testing and driver records check as required by law or policy to perform the duties.

Physical Requirements/Work Environment

• Ability to sit for long periods of time. Work is primarily sedentary in nature; no special demands are required.
• Light lifting of boxes at times when necessary.

The County of Lancaster offers comprehensive benefits to our employees.