Executive Assistant

Description

Job Summary:
Provides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.
Job Responsibilities:
-Serves as primary assistant to a director.
-Organizes supervisor's files (electronic and paper).
-Ensure materials are readily accessible and that file maintenance is current.
-Maintain confidentiality of information.
-Research and composes a variety of correspondence, memoranda and reports using office support software packages.
-Compiles materials from multiple sources into a unified presentation.
-Communicates and follows up with department managers regarding project and report data due to supervisor.
-Ensures agenda and documents for discussion are distributed in advance to meeting attendees.
-Prepares and distributes minutes of meetings.
-Screens telephone calls, visitors and appointments.
-Provides information or refers appropriately.
-Opens, reads and screens mail addressed to supervisor.
-Responds to routine correspondence as instructed.
-Responds to email as instructed.
-Schedules calendar commitments for supervisor.
-Arranges meetings, conferences and travel logistics for executives and officials.
-Monitors and maintains administrative office budget.

Skills

Required Skills & Experience:
-Two (2) years of progressive experience in a clerical, administrative or office management role.
Preferred Skills & Experience:
-N/A

Education

Required Education:
-High School diploma or GED.

Preferred Education:
-N/A

Required Certifications & Licensure:
-N/A
Preferred Certifications & Licensure:
-N/A