Executive Assistant to the Vice President of People and Culture

Salary: $67,908.00 - $78,631.00 Annually
Location : Vancouver, WA
Job Type: FT Admin/Exempt
Job Number: 26-00037
Unit: Office of People and Culture
Opening Date: 05/05/2026
Closing Date: 5/20/2026 3:00 PM Pacific

Description
Clark College is currently accepting applications for a full-time, 12-month, exempt Executive Assistant to the Vice President of People and Culture in the Office of People and Culture (OPC). We are seeking a highly driven, service-oriented, organized, proactive, and culturally responsive Executive Assistant to provide comprehensive and detail-oriented administrative and operational support to the Vice President of People and Culture. This position may also provide support to the Associate Vice President of People and Culture. This position is expected to be in-office at Clark College's main campus with regular business hours Monday through Friday.
This role is within the Office of People and Culture, which is at the intersection of Human Resources and Diversity, Equity, and Inclusion, requiring a professional who can manage complex priorities, maintain strict confidentiality, and contribute to a workplace culture rooted in equity, inclusion, and service excellence. The Executive Assistant serves as a central point of coordination for OPC initiatives, ensuring seamless operations across HR functions and DEI strategies that support employees, leadership, and the broader community.
The Office of People and Culture's mission is to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices - from recruitment and onboarding to learning, well-being and community partnerships. We do this by serving, empowering, supporting and providing a people-centered approach.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITIES:

• Provide high-level administrative, coordination, scheduling, and communications support to the Vice President of People and Culture.
• Manage a wide range of correspondence, reports, presentations, and communications on behalf of the Vice President and department.
• Provide support for equity-centered initiatives, special programs and projects.
• Provide proactive and accurate complete expense reports.
• Coordinate and arrange detailed and accurate travel logistics including travel requests, authorizations, and reimbursements.
• Serve as a liaison between the Vice President, internal community (faculty, staff, leadership), and external partners, maintaining professionalism and cultural awareness in all interactions.
• Provide and/or direct support activities such as answering phone calls,assisting and resolving problems and inquiries, reviewing and screening incoming and outgoing correspondence and/or visitors.
• Coordinate proper retention, archival, and purging of personnel records in accordance with established records management policies and legal requirements.
• Facilitate timely requisitions, budget tracking, and reimbursement requests.
• Responsible for the overall budget management of the department including preparing and monitoring budget data and projections.
• Accurately submit and process requisitions, invoices, purchase requests; prepare and submit contracts; manage, prepare and process purchasing in a timely manner.
• Maintain discretion and professionalism when handling sensitive and confidential information.
• Support internal and external communications that advance departmental priorities.
• Maintain meeting agendas, minutes, and organizational development.
• Assist in planning and executing department-wide projects, events, and engagement activities.
• Serve as a key coordination point within OPC.
• Monitor and support compliance with institutional policies, state and federal regulations, and best practices.
• Promote consistent, equitable application of policies through effective communication and administrative processes.
• Model inclusive behaviorand show commitment to equity, diversity and inclusion.
• Provide administrative support for employee lifecycle processes, including milestone recognition and offboarding activities.
• Ensure events reflect OPC values of inclusion, accessibility, and community.
• Perform other related duties as assigned.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• A bachelor's degree ANDthree (3) years of experience providing administrative support.
  • Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Experience utilizing Microsoft products: MS Word, Excel, PowerPoint, OneDrive, and Outlook.
• Excellent written and oral communications skills including professional writing, editing, note-taking, and proofreading skills.

POSITION COMPETENCIES:

• Demonstrated commitment to contribute to an equitable organization by addressing institutional barriers, policies, procedures through an equity lens.
• Model inclusive behavior and show commitment to equity, diversity and inclusion.
• Ability to quickly and accurately glean information and exercise reasonable judgement to determine what issues need to be escalated, redirected, or addressed through alternate methods.
• Ability to maintain strict confidentiality and safeguard sensitive information.
• Demonstrated expertise managing competing projects while meeting deadlines.
• Powerful sense of empathy to lead difficult conversations, respectfully consider diverse perspectives, and identify principled courses of action.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• Ability to work independently and take initiative while contributing to a team environment
• Ability to read and verify data and prepare various materials
• Exceptional organizational, time management, and problem-solving skills with the ability to manage competing priorities.
• Service mindset with the ability to anticipate tasks and needs.
• Proven ability to handle highly confidential information with professionalism and integrity.
• Commitment to equity, inclusion, and fostering a respectful workplace environment.

Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Supplemental Information

WHAT WE OFFER:

• Clark College promotes work/life balance for employees.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS:
Salary Range: $67,908 - $78,631 annually (commensurate with qualifications and experience).

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., May 20, 2026.
REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email

DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online.
Clark College's Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people's practices - from recruitment and onboarding to learning, well-being, and community partnerships.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, , 1933 Fort Vancouver Way, Baird 122, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture

May 5, 2026

26-00037
Clark College offers a comprehensive benefits package including vacation, holiday, and sick leave; medical, dental, life and long-term disability insurance as well as flexible spending account and tuition waiver.

Detailed information about health benefits can be found on our

Part-time temporary positions are generally ineligible for benefits.
01

Where did you first hear about this opportunity?

• Clark College Website
• Career Fair
• The Chronicle for Higher Education
• Craigslist
• DiversityJobs.com (Circa)
• Find.jobs
• Greater Vancouver Chamber
• HigherEdJobs.com
• Hispanic Association of Colleges and Universities
• Indeed.com
• Local Media (Oregonian, OregonLive, Columbian, etc.)
• Partners in Diversity
• PinkJobs
• Portland Observer
• The Skanner
• Social Media (Facebook, LinkedIn, Twitter, etc.)
• United Latino Job Bank
• Urban League of PDX
• WorkSource
• Other (Job Interest Card, State Job Board, Word of Mouth, etc.)

02

Which best describes your level of education?

• None
• High school diploma or equivalent
• Some college
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate

03

How many years of experience do you have providing administrative support?

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five years to less than six years
• Six years to less than seven years
• Seven years or more

04

Do you have experience using Microsoft Office Suite, including MS Word, Excel, Outlook, PowerPoint, and specialized database systems, or comparable software?

• Yes
• No

05

Please describe your experience providing administrative support and what duties you conducted.
06

Please describe your budget and financial experience, including the tasks you were responsible.
07

Please describe how you practice equity-mindedness in decision-making, relationship building, and communication.
08

A resume is required to be submitted for this position. Have you included your resume in this online application? If not, your application will be considered incomplete.

• Yes
• No

09

A cover letter describing background and experience related to the qualifications and responsibilities of the position is required. Have you attached this document to your application? If not, your application will be considered incomplete.

• Yes
• No

10

Clark College requires at least three (3) references with your online application. References provided should be professional, such as a current/previous supervisor, colleague, etc. Personal references, such as a friend, family member, etc. can be provided if no professional references are available. For references, please provide the contact name, phone number and email address. References may be checked by phone or email. I have read over the above content and will submit reference content as requested.

• Yes
• No

11

Official transcripts/certifications are required by date of hire for the finalist(s) selected. If you are a finalist, how will you submit these transcripts?

• Electronic copies will be sent to the Office of People and Culture
• In person to the Office of People and Culture
• Mail hard copies to the Office of People and Culture
• I am an internal applicant giving permission to copy the transcripts on file

Required Question