Flight Operations Administrative Assistant

Keep Flight Operations Running Smoothly. Support Missions That Matter.

Coulson Aviation is looking for a highly organized and driven Flight Operations Administrative Assistant to help keep our flight operations running safely, efficiently, and by the book. This on-site role is based in Thermal, California and sits at the center of everything-connecting flight crews, leadership, maintenance, training, and safety. If you excel in fast-paced aviation environments and enjoy being the go-to person who keeps operations moving, this role is for you.

What You'll Do

• Serve as a key administrative partner to Flight Operations leadership and Chief Pilots
• Keep schedules, calendars, meetings, minutes, and follow-up actions running smoothly
• Coordinate travel and local logistics, including hotels and vehicles in the Thermal and Palm Springs area
• Maintain accurate and up-to-date flight operations records, reports, and training documentation
• Track training, equipment, and compliance requirements across electronic and paper systems
• Support document control, procurement, airport badging, billing coordination, and basic bookkeeping
• Act as a professional point of contact for internal teams and external partners
• Jump in on special projects and operational initiatives as needed

What You Bring

• High school diploma or equivalent (post-secondary education preferred)
• At least two years of administrative or office support experience
• Strong organizational skills with the ability to prioritize and multitask effectively
• Professionalism, discretion, and attention to detail in everything you do
• Confidence using Microsoft Office and Adobe Acrobat

Nice to Have

• Experience in aviation or flight operations
• Familiarity with aviation terminology, crew records, or training systems
• Experience working with electronic recordkeeping or compliance systems

Why Coulson Aviation

• Competitive pay commensurate with experience
• Purpose-driven work supporting critical global aerial operations
• A collaborative environment with exposure to both fixed-wing and rotary-wing aircraft
• Opportunities for long-term growth with a respected leader in aviation