Front Desk Receptionist

Speaks Law Firm is looking for a Receptionist to serve as a front-line team member and assist with daily administrative tasks. This is an on-site position in our Charlotte office and hours of work are Mon-Fri 8:30-5:30. Visit speakslaw.com to learn more about us!

No phone calls or recruiter emails please.

Responsibilities include, but not limited to:

• Operate multi-line phone system and relay calls and messages in a timely manner
• Welcome clients and visitors with a friendly, professional and positive demeanor
• Maintain office calendars and track team member birthdays and anniversaries
• Direct the flow of outgoing and incoming mail, faxes, deliveries, and certified mail
• Ensure all office supplies are in stock
• Ensure all public spaces including meeting rooms, reception, bathrooms, and break areas are tidy and free of debris
• Prepare meeting rooms, meeting documents and arrange refreshments as needed
• Assist with copying, scanning, faxing, emailing, or note taking as needed
• Meet with clients for notary purposes
• Coordinate with finance team and clients to ensure proper execution of checks and releases
• Other clerical duties as assigned

Qualifications:

• High school diploma or GED required
• Two (2) years of customer service or reception experience, preferably in a law firm
• Strong organizational skills and attention to detail
• Intermediate computer skills
• Excellent interpersonal and customer service skills
• Willingness to help others
• Professional work ethic
• Bilingual Spanish a plus

Compensation:
The is a full-time hourly position starting at $17.00 depending on experience.

Why work at Speaks Law Firm?

• Contribute to meaningful work
• Professional growth opportunities
• A creative and supportive work environment
• Excellent benefit package including medical, dental, vision, 401k, PTO & parental leave