Human Resources Coordinator

Human Resources Coordinator

At SageWest Health Care, we are committed to providing our patients with the highest quality, family-friendly care available. SageWest Health Care is located in Fremont County, Wyoming, encompassing two hospitals, one in Riverton and one in Lander. Each offers a wide range of healthcare services, including inpatient medical services, emergency room services, surgical services, imaging services, laboratory diagnostic services, primary care, infusion services, and women's health.

Job Summary

The Human Resources Coordinator supports the daily operations of the Human Resources department by assisting with employee inquiries, onboarding coordination, data entry, compliance tracking, and file management. This role acts as the first point of contact for internal and external customers, providing exceptional service while maintaining the confidentiality and integrity of employee and organizational data.

Essential Functions

• Acts as HR office receptionist and point of contact for employee and applicant inquiries.
• Maintains and updates employee data in the HRIS, including new hires, terminations, and status changes.
• Supports payroll, benefits, and time and attendance administration.
• Manages and organizes employee files (paper and electronic); leads efforts to support a paperless HR department.
• Tracks licensure, certifications, evaluations, tuition reimbursement, and other required compliance elements.
• Prepares new employee packets and coordinates onboarding with IT, education, and health departments.
• Schedules new hire appointments and ensures completion of required documentation.
• Administers employee ID badge system, including photo capture, programming, and vendor coordination.
• Coordinates data collection and reporting for mandated surveys (e.g., EEO, BLS).
• Prepares employment verifications and reference responses for current and former employees.
• Orders office supplies, processes invoices, and ensures department organization.
• Supports employee appreciation events and chairs recognition committees (e.g., SPIRIT).
• Assists the HR Director, Recruiter, and HR Generalist with projects and initiatives as needed.
• Maintains a positive, confidential, and professional environment consistent with organizational mission and values.

Knowledge/Skills/Abilities/Expectations

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and time management skills.
• High level of professionalism, confidentiality, and customer service.
• Ability to prioritize tasks, manage interruptions, and work independently.
• Strong attention to detail and accuracy in data entry and documentation.
• Positive, collaborative attitude and willingness to support a team-oriented environment.

Qualifications

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role.
• Associate's Degree in Human Resources, Business or related field (Preferred)

Licenses/Certifications

• None required.

Experience

• Prior administrative or office support experience required.
• Previous experience in Human Resources or healthcare preferred.