LTC Admissions Coordinator

LTC Admissions Coordinator

Location: 2800 N Hickory St, Claremore

Department: Administrative

Reports to: Admissions Director

Type: Fulltime Monday to Friday with on call

Job Summary:

At Emerald Care Center Claremore, we are committed to developing the physical and emotional potential of our residents and community. We are seeking a dedicated and compassionate LTC Admissions Coordinator to oversee and manage the admissions process, ensuring a smooth and positive experience for new residents and their families.

Job Description:

The LTC Admissions Coordinator is responsible for evaluating potential residents, collecting and verifying necessary information for admission, and preparing for the new resident's arrival. This role also involves public relations, marketing the facility, and building relationships with referral sources. The Admissions Coordinator must maintain accurate and up-to-date resident records, promote the facility to potential residents and their families, and ensure all residents are treated with dignity and respect.

Responsibilities:

• Evaluates potential residents based on facility criteria, including medical, financial, and social needs
• Collects and verifies all necessary information for admission, including medical records, insurance details, financial information, and personal preferences
• Collaborates with various departments within the facility to prepare for the new resident's arrival and ensure a smooth transition
• Completes and manages all admission paperwork, including consent forms, agreements, and other required documentation
• Maintains accurate and up-to-date resident records
• Promotes the facility to potential residents and their families, conducting facility tours and developing marketing materials
• Builds relationships with referral sources, such as hospitals and community organizations
• Ensures all residents are treated with dignity and respect, and that their rights are protected throughout the admission process and during their stay
• Assists with insurance verification, pre-certification, and understanding payment options
• Intake inquiries, conducts initial assessments, schedules tours, completes necessary paperwork, and coordinates with nursing and other departments to prepare for new residents
• Stays up to date on relevant regulations and ensures the facility adheres to all applicable laws and standards
• Maintains clear and timely communication with residents, families, referral sources, and internal staff regarding the admission process
• Prepares reports on admissions data, trends, and other relevant metrics
• Establish and maintain positive relationships with potential residents, their families, and referral sources
• Ensure adherence to regulations from CMS (Centers for Medicare and Medicaid Services), state health departments, and other relevant agencies
• Maintains confidentiality and privacy of all data, including resident, employee, and operations data

Requirements:

• Bachelor's degree in a related field (e.g., healthcare administration, social work, or psychology) is preferred, or an equivalent combination of education and experience may be considered
• Prior experience in long-term care admissions, particularly in skilled nursing facilities, is essential
• Understanding of Medicare and Medicaid processes, as well as relevant regulations and reimbursement procedures (Managed Care, Medicare, and HMOs) is crucial
• Proficiency with electronic health record systems, particularly Point Click Care, is desired
• Ability to work independently and collaboratively, handle stress, and maintain a professional demeanor
• Demonstrate dependability, cooperation, and interest in the care of the elderly
• Display leadership qualities, good communication skills, and a desire to continuously learn

Benefits:

• Medical
• Dental
• Vision
• Aflac: Accidental, Critical Illness, Short Term Disability, Hospital Stay, Life Insurance
• 401K
• PTO: Vacation, Sick, Holiday
• Employee Recognition

How to Apply:

If you are a dedicated and compassionate healthcare professional looking for a new challenge, please apply to this exciting opportunity.