Maintenance Parts Clerk

Maintenance Parts Clerk

The Maintenance Parts Clerk is responsible for managing spare parts inventory to support maintenance and production operations. This role orders, receives, stores, and issues spare and replacement parts, equipment, and expendable items used in the facility. The position also maintains accurate inventory records and is responsible for data entry and tracking preventive maintenance (PM) activities. This role ensures that necessary parts, tools, and materials are available when needed, helping minimize equipment downtime and maintain efficient plant operations.

Essential duties and responsibilities include entering purchase requests, purchase orders, managing and updating vendors and parts information ensuring accuracy. Check deliveries and receive purchased goods, ensure items are as expected in quality, quantity, and specifications. Perform routine and scheduled inventories to maintain accuracy in quantities and locations. Generate monthly purchase order/spending reports and update daily. Review the purchase request list, multiple times daily, for unapproved/approved purchase requests. Process as required. Verify part numbers, descriptions, quantities on hand, and purchasing history to confirm if data is correct and/or part has been ordered. Correct and order part as needed. Ensure the primary/preferable vendors are set in the system with all contact information, name, email, phone, fax, and title. Housekeeping of the work area and parts storage areas is required, including shop area. Maintain a safe work environment by following standards and procedures, complying with all rules and regulations. Enhance the department and organization's reputation by accepting ownership for accomplishing new and different requests, supporting continuous improvement philosophy and cost reduction goals.

Basic requirements include a high school diploma, general education degree (GED), or recognized international equivalent. At least one year of experience with maintenance parts and industrial equipment. Experience in inventory control, warehouse operations, or maintenance support preferred. Valid driver's license preferred. Forklift experience preferred (certification a plus). At least one year of experience using Microsoft Office experience (Excel, Word, Outlook) preferred. Experience with inventory systems or CMMS preferred.

Competencies include communication, accountability, customer focused, initiative, problem-solving, and collaboration.

Physical demands include sitting, using hands to finger, handle, or feel; reaching with hands and arms; talking and hearing. The employee is frequently required to stand and walk. The employee must be able to reach, bend, extend, and lift 50-60 pounds.

Work environment may require working in the cooler room with varying degrees of temperature and may include contact with water or dairy liquids. Exposed to a noise level of 90 decibels. The noise level in the work environment is usually moderate/high. Wet/slippery work conditions.