Maintenance Parts & Inventory Specialist Assistant (Part-Time)

Description

MRO Specialist will seek to improve work force productivity and work quality by anticipating and eliminating potential delays through advanced planning and coordination of labor, parts, and materials as well as equipment access. Ensure timely and cost-effective buying decisions that remain within the budget. Manage the replenishment side of the parts room, processing purchase orders, placing orders, vendor relations and research ways to reduce cost. Ensure that maintenance parts inventory and control procedures for Maintenance Repair Operations (MRO) are in place and adhered to too. Prepare, organize, and track spare parts inventory through JF-EAM/MVP. Workwith the Maintenance Manager and Maintenance Supervisor to establish re-order points (min-max) for all parts and supplies based on lead times and safety stock levels. Develop and maintain a critical parts program for the facility processes. Work closely with the part room Support Clerkto continuously reconcile parts, develop new parts to extend service life and build vendor partnership in an effort to reduce overall inventory. This role requires parts ordering experience andan understanding of accounting principles and internal controls. Support the review, understanding and compliance of all programs, policies and procedures contained in the Food Safety and Quality Management System. Understand that I am responsible for reporting food safety issues observed so that appropriate action can be taken. Actively participate and support the 5S and MES initiatives.

DUTIES AND RESPONSIBILITIES

% OF TIME JOB FUNCTIONS

30%

MRO Specialist shall be responsible for advanced planning, scheduling, and the coordination of all plannable maintenance work within the facility (Shut Downs PM's. This will include an initial and continuous setup of Just Foods for the maintenance department, setting up vendors, parts, and maintenance schedules (PM's) within the Just Foods environment. Perform work orders and PM work orders analysis to determine part criticality and inventory volume. Perform data analysis of department expenditures for management reporting. Shall interact and communicate regularly with operations and maintenance. Maintain and update procedures and controls of maintenance inventory to ensure accuracy. Keep up to date and maintain compliance with the purchasing process procedure and policy. Work with the Maintenance Manager and/or Supervisor to establish re-order points for all parts and supplies in inventory.

30%
Coordinate with the Maintenance Support Clerk on the purchase and receipt of maintenance material and consumable supplies for operation. Work with the Support Clerk to develop new ways to improve purchasing and receiving reconciliation documents to 100% accuracy. Work with Maintenance Manager and/or Supervisor to maintain accurate 100% work order information in JF-EAM/MVP. Work with Maintenance Manager and/or Supervisor to perform JF-EAM/MVP training for maintenance department staffs. Work with Maintenance Manager and Supervisor to develop and maintain a "Critical Parts List" to ensure parts are available, are the correct parts and are direct replacements. Constantly evaluate the "Critical Parts List" to the equipment in service. Periodically, walk through the process areas to get a better understanding of the parts usage.

30%

Develop overall cost reduction by investigating new suppliers and contractors, and price negotiation. Track purchases from order placement until it arrives in hands of order placer. Monitor purchase requisitions to determine correctness of information, calculation, and coding. Research, identify and resolve purchasing issues and problems. Handle adjustments with suppliers, replacement of orders not conforming to specification, cancellation of orders, ensuring receipt of proper credit. Manage parts refurbish process and process RMS's. Manage production consumables (ink, ribbon, Videojet items, etc.) Initiate contact with vendors to check availability, invoices, and purchase orders. Perform vendor evaluation. Maintain certification log books for food inspection audits (SQF, YUM, Panda, etc.). Develop and maintain SOP's and work procedures for inventory control and inventory reconciliation following GAP requirements. Establish and monitor procedures on cycle counting and process auditing to ensure 100% accuracy. Work closely with Maintenance Technicians during equipment work to obtain better understanding of how a part is used and what is the life expectancy of the part. Reduce obsolete and non-moving inventory each year.

5%
Assemble all Maintenance CIP documentation into a Capital Project folder that is labeled with a description and CIP number. Coordinate the distribution of approval signatures to make sure that capital projects are properly approved in a timely manner by appropriate the designated approvers personnel and based on the capital project threshold. If applicable assign capital project numbers and generate this same number in the ERP system. Understand statesales/use tax rules to identify projects that qualify for the Manufacturing partial sales/use tax exemption and generate provide vendors Tax exemption certificates when applicable to vendors along with PO purchase of equipment.

5%
Perform other duties as needed or assigned by Manager and/or Supervisor.

TOTAL 100%

POSITION DIMENSIONS AND QUALIFICATIONS

Internal Contacts:
Managers, Supervisors, Maintenance personnel, Production and Accounting Departments, parts department personnel.

External Contacts:
Suppliers, Vendors

Education Level and Focus:
High School Diploma, Associates or Bachelor's degree in a related field preferred.

Years and Type of Related Experience Required:
3+ Years experience with an ERP system is required. 3+ Years accounting background knowledge is preferred. 3+ Years purchasing/inventory control/capital assets or related field, experience with inventory control systems, and manufacturing environment preferred. Understanding of internal processes and controls is requiredAPICS Certification preferred.

SKILLS AND ABILITIES

Uphold Kagome's Values:
Employee works well with others as a team and treats others with respect. Conducts self in a professional manner and exhibits the highest level of integrity. Maintains a positive attitude through good working relationships with our customers, visitors, and co-workers that emphasizes our commitment to good customer service.

Attendance:
Reliability and acceptable attendance are required. It is critical to be punctual and arrive on time for work and for meetings (if applicable).

Productivity:
Must consistently fulfill job responsibilities, knowing how to prioritize tasks and manage time effectively.

Employee Retention:
Build a culture employees and/or co-workers want to be a part of. Be helpful to others and work as a team toward company goals. Participate in an exceptional onboarding experience for new hires and ensure they have the necessary tools to succeed in their roles by welcoming and assisting them.

Interpersonal and Communication:
Solid English verbal and written communication skills. Excellent phone skills. Must be able to communicate effectively with co-workers and management team.

Technical and Analytical:
Knowledge of Excel and Word, CMMS programs, PC literate, MS Outlook, good filing, and organizational skills. Good basic math skills.

Administration and Operations:
Good time management skills, ability to set priorities and work under pressure, and the ability to handle multiple tasks at the same time.

Physical Demands:
Sitting for long periods, standing, walking, phone work, data entry through computer based equipment. Ability to lift up to 35 pounds.

Work Environment:
Noisy, congested office environment with frequent interruptions. This is a Safety Sensitive position.

Special Equipment Used:
Computer, Fax machine, telephone.