Medical Appointment Clerk

Medical Appointment Clerk

Location: Mike O'Callahan Military Medical Center (MOMMC), Nellis AFB – Las Vegas, NV Schedule: Monday–Friday | 8‑hour shifts between 0700–1900

Spectrum Healthcare has a POTENTIAL OPPORTUNITY

The Medical Appointment Clerk provides administrative support to medical and dental clinics by coordinating appointments, updating patient information, and ensuring timely patient access to care. This position plays a key role in supporting healthcare providers, beneficiaries, and overall clinic operations.

Minimum Requirements

Education

• High School Diploma (per Exhibit 5)
• No equivalency substitutions permitted

Experience

• Proficiency with Microsoft Word and Excel
• Ability to read, write, speak, and understand English fluently
• Strong communication and customer service skills
• Ability to sit, stand, and walk for extended periods

Certifications / Licensure / Board Certification

• None required beyond Basic Life Support if applicable

Citizenship

• Must be a U.S. Citizen

Key Responsibilities

Appointment Scheduling & Coordination

• Schedule medical and dental appointments via phone, secure messaging, or other approved request methods in accordance with local guidelines.
• Support Primary Care Manager (PCM) by‑name assignments and meet required access‑to‑care standards.
• Maintain and update appointment schedules using government systems such as:
  • CHCS (Composite Health Care System)
  • AHLTA
  • DENTRIX
  • MHS GENESIS

Eligibility Verification & Registration

• Validate patient eligibility through the Defense Eligibility Enrollment Reporting System (DEERS).
• Update and verify patient demographic information.
• Register new patients (e.g., newborns) into the system when needed.

Patient Records & Schedule Maintenance

• Keep accurate appointment logs and up‑to‑date schedules.
• Use system tools—including detail codes, appointment slot freezing, and TRICARE Online—to manage cancellations, rescheduling, and appointment availability.

Patient Communication

• Contact patients or respond to secure messages to schedule, reschedule, or cancel appointments.
• Assist with reminders, no‑show notices, and cancellation/reschedule notifications (phone or written forms).
• Create and deliver telephone consults (T-cons) to PCMs and nursing staff following established protocols.

Preferred Skills

• Excellent communication and customer service abilities
• Strong attention to detail and accuracy
• Ability to follow standardized procedures
• Experience in a medical, dental, or military clinic setting (preferred)

For More Information Contact: Betty Fisk

[email protected]

314-744-4130

Company Overview: At Spectrum, we utilize over thirty-five years of experience providing optimal solutions for federal agencies that are both innovative and cost-effective. We hold ourselves to the highest standard to ensure successful outcomes for the facilities and healthcare professionals we serve. As a Joint Commission Certified Healthcare Resource, dependability and service are the driving forces of our mission.

EOE / Disability / Vet