Office and Assistant Principals’ Administrative Assistant

Office and Assistant Principals' Administrative Assistant

Location: Nauset Regional High School

10 month position, 40 hours/ week; 8 hours a day

Provide a high level of secretarial, administrative and operational support to the Assistant Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students.

Immediate Supervisor: Assistant Principals

Essential Functions:

• Communication /Community, Student and Staff Relations
• Act as Receptionist for the School
• Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment
• Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Assistant Principals as appropriate
• May assist with preparing and distributing internal and external announcements, newsletters, notices and mail
• Act as liaison with bus company
• Act as a backup for verifying student notes and facilitating student check-ins and early dismissals
• Secretarial/Administrative Support
• Provide Secretarial/Administrative support to Assistant Principal, including taking and responding to messages, filing, copying and maintaining appointment calendar
• Distribute faculty/office mail
• Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school
• Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator
• Recordkeeping/Database Administration/Reporting
• Assist in maintaining student data in Student Information System and maintaining student records
• Track student discipline through DOE reporting system
• Track staff attendance in Accounting and Student Information Systems
• Human Resources/Payroll Administration
• Process weekly payroll sheets/track staff attendance
• Record and process personal and professional leave requests
• Coordinate substitute coverage, including daily monitoring of substitute coverage needs, entering substitute openings in online system and conducting outreach as necessary to secure substitute coverage
• Assist staff members and substitutes with using online substitute system
• Greet substitutes upon arrival and provide information regarding school/assignment as needed
• Share substitute information and feedback with Human Resources
• Events/School Operations/Facilities Safety & Security
• Maintain Teacher supply closet
• Assist with coordination of building events
• Support School security procedures with visitors, vendors and staff
• Maintain visitor log in/out and operate ID scanner equipment
• Collect/submit CORI background checks for visitors, volunteers and vendors
• Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols
• May assign key cards to appropriate staff and substitutes

Qualifications:

3- 5 or more years of Secretarial / Administrative or related experience

3- 5 or more years of experience in a school office environment preferred

Knowledge of:

• Standard office and secretarial procedures
• School Policies and Procedures
• Student and School Health and Safety regulations
• District organization, operations, policies and objectives
• Various word processing and software programs
• Correct use of the English language including proper grammar, spelling, punctuation and vocabulary
• Proper and polite telephone etiquette

Ability to:

• Use time and technology efficiently and productively
• Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner
• Manage multiple tasks simultaneously
• Maintain and prepare accurate documents, files and reports efficiently
• Make appropriate professional decisions, seeking guidance when necessary
• Demonstrate initiative, including anticipation of recurring tasks or potential concerns
• Maintain confidentiality of all student and staff information
• Follow the Nauset standard, including following school policies and requirements, being dependable, and being punctual

Salary: $29.71 - $39.54 per hour

Availability: August 15, 2026