Office Manager

Skelton Taintor & Abbott / Office Manager/ Lewiston, Maine

Skelton Taintor & Abbott is seeking an experienced Office Manager for the Lewiston, Maine office. This role is the firm's key operational lead-overseeing daily activity, supporting the Management Committee's policies, and ensuring consistent, efficient operations across all practice areas. The Office Manager serves as the main connection between staff and leadership, executing the firm's strategic and operational plans with a high level of independence but without making strategic decisions on their own.

Requirements of the Office Manager:

• Bachelor's degree in business administration, management, or related field (preferred)
• Ability to commute to Lewiston, Maine, Monday - Friday.
• Prior experience in law firm or other professional services management
• Strong understanding of law firm operations, billing, and workflow
• Excellent leadership, communication, and organizational skills
• Ability to manage multiple priorities and work independently
• High emotional intelligence and ability to navigate partner dynamics
• Proficiency with legal practice management software and office technology

Benefits of the Job:

• Annual Salary, $75 - $90K Depending on experience
• Health, Dental, Vision
• 14 Paid Holidays
• Paid Time Off, accrued annually
• Short term/Long term Disability insurance
• Life Insurance
• 401K retirement plan, employer match
• Firm provides free parking in the City of Lewiston

Responsibilities of the Office Manager:

• Oversee daily office operations and ensure smooth functioning across all departments
• Implement and maintain standardized workflows for transactional and litigation practice areas
• Ensure consistent use of case management systems, templates, and checklists
• Manage vendor relationships (IT, copier, software, office supplies, etc.)
• Oversee facilities, equipment, and office technology
• Work with billing department to ensure timely billing and collections
• Assist in preparing financial reports for the Management Committee
• Track operational expenses and identify cost saving opportunities
• Support annual budgeting and forecasting
• Ensure compliance with insurance, licensing, and regulatory requirements
• Supervise staff performance, workload, and professional development
• Conduct staff evaluations and coordinate attorney evaluations
• Manage recruitment, onboarding, and training for staff
• Address staff concerns and resolve conflicts
• Perform other HR Duties as required
• Confirm compliance with all bar admission renewals for attorneys
• Serve as the communication bridge between staff and the Management Committee
• Ensure that firm policies are clearly communicated and consistently applied
• Coordinate meetings, agendas, and followup action items for the Management Committee
• Prepare operational reports and updates for partner meetings

Skelton Trainor & Abbott has served the Lewiston/Auburn region since 1853, building deep community ties while advising clients across Maine's inland business centers and coastal communities. For more than 160 years, the firm has helped small businesses and major corporations stay ahead, guided schools and municipalities toward sustainable growth. Known for strong results and nationally recognized attorneys, the firm pairs top-tier legal expertise with the accessibility and value that come from choosing to live and work in a close-knit community, an advantage that continues to define and distinguish the firm today.

SkillCloud HCM Solutions has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.