Office Manager

Office Manager

The Office Manager will be responsible for overseeing the effective functioning of the office and day-to-day responsibilities for Specialty Care Rx Diamond Bar, CA Office.

Function as gatekeeper for all correspondence and communications (by mail, email, phone, fax, etc.) directed to supervisor.

Answer phones, redirect calls, greet visitors, and maintain visitation logs.

Receiving, scanning, and saving documents in the appropriate files.

Create correspondence, reports, spreadsheets, and other documents as requested by supervisor.

Conduct research and information gathering to support decision-making by supervisor.

Prepare meeting rooms for use by printing relevant documents and setting up devices that will be used.

Receive shipments, monitor and replenish office supplies to ensure availability for daily operations.

Arrange logistics, catering, and necessary equipment for successful company events.

Maintain current skills with office technologies.

Cooperate with other members of management in defining operational plans.

Communicate with all staff members to ensure that the mission of Specialty Care Rx is consistently accomplished.

Coordinate with other staff members to ensure that adequate policies and procedures are established which govern all operations of the pharmacy.

Ensure the implementation of processes to measure, assess, and improve the performance of office operations.

Monitor operational expenses for compliance with the expense budget.

Oversee record keeping so that all information is accurate and complete.

Ensure ongoing compliance with all laws and regulations; ensure that the organization meets or exceeds accreditation standards; and oversee implementation of 'best practices' in all of Specialty Care Rx's activities.

Participate in surveys conducted by authorized inspection agencies.

Participate in in-service education programs provided by Specialty Care Rx.

Report any misconduct, suspicious, or unethical activities to the Compliance Officer.

Local travel of up to 25% required (mileage reimbursed) to local vendors (FedEx, post-office, food providers, etc.).

Other duties as assigned by Supervisor.