Part Time Office Administrator

Office Administrator

Sparks Group has partnered with a well-established client that provides customized business solutions, reception services and professional offices to hundreds of local, national and international businesses. They are seeking a highly engaging and driven Part Time Office Administrator to join their team for 2-3 days a week and to cover vacations.

Responsibilities

• Answer a high volume of phone calls
• Schedule conference room appointments and prospect tours.
• Ensure all appointments get logged on shared calendar.
• Assist customers with technology (copy, print, scan, fax, accessing the Internet, use of the telephone)
• Perform business services (book appointments, qualify leads, register participants for events, coordinate meetings)
• Answer phone calls between the first and third ring; then screen and announce the caller according to each customer's instruction
• Straighten and clean the kitchen, office rooms, and other shared spaces throughout the day
• Check the fax machine throughout the day and either scan and email the faxes or store them, depending on the customer's preferences
• Monitor the use of supplies and equipment, placing orders and restocking
• Additional tasks and duties as assigned

Qualifications/Background Profile:

• Must have excellent written and verbal communication as well as excellent listening skills
• Must love working with a team and working in a fast paced environment
• Must have strong analytical and problem-solving skills
• Strong Computer skills including the ability to use Excel, Word, Outlook, and the Internet at a highly proficient level

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.