Personal Assistant / Executive Assistant

**Please note: This position is not with EfficientAide. It is a full-time, in-person opportunity with one of our clients located in Coral Gables, FL. The client's identity will remain confidential until the second interview stage.

Description

Personal / Executive Assistant

Location: Coral Gables, FL (Miracle Mile area)

Schedule: Full-Time | Hybrid | Monday-Friday, 9:00 AM - 6:00 PM (1-hour lunch)

Compensation: $60,000-$70,000 (based on experience)

Benefits: Comprehensive benefits package (details below)

About the Opportunity

A dynamic Founder & Managing Partner of a well-established South Florida law firm is seeking a highly organized, proactive, and energetic Personal / Executive Assistant. This role supports both professional and personal responsibilities and requires discretion, initiative, and a strong sense of ownership.

The firm operates in the trusts & estates and family law space, serving high-net-worth individuals and families throughout Florida. The environment is fast-paced, client-focused, and team-oriented, with a strong emphasis on excellence, culture, and long-term relationships.

This position is primarily in-person in Coral Gables (near Miracle Mile), with some hybrid flexibility.

Position Overview

This is a highly trusted role supporting the Founder in both business and personal capacities. The ideal candidate thrives in a fast-moving environment, anticipates needs before they arise, and executes with positivity and energy.

Key Responsibilities
Executive & Administrative Support

• Complex calendar management and scheduling
• Inbox management and email prioritization
• Event planning and preparation (professional and personal)
• Travel coordination (flights, accommodations, itineraries)
• Support in hiring processes (interview coordination, logistics)
• Coordinate with CEO and Office Manager on financial data entry
• Collaborate with COO on operational administrative tasks
• Mailing and correspondence management

Office Culture & Team Support

• Coordinate birthday gifts and team celebrations
• Assist with firm events and annual retreat logistics
• Support initiatives that enhance office culture and team building

Personal & Family Support

• Manage personal returns and errands
• Support family events and birthday party coordination
• Personal and professional drop-offs and pick-ups as needed
• Handle sensitive and confidential personal matters with discretion

Qualifications

• 2+ years of experience in an Executive Assistant, Personal Assistant, or similar support role
• Valid driver's license and reliable transportation
• Highly organized with exceptional attention to detail
• Strong written and verbal communication skills
• Tech-savvy and comfortable with scheduling, email platforms, and administrative systems
• Discreet and trustworthy with confidential information
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable working both independently and collaboratively

Ideal Candidate Profile

• Proactive - sees what needs to be done and runs with it
• Autonomous - takes ownership and requires minimal oversight
• High energy and positive attitude
• Emotionally intelligent and people-oriented
• Enjoys being around young children and supporting family dynamics
• Adaptable and calm under pressure

Compensation & Benefits

• $60,000 - $70,000 (based on experience)
• 80% employer-covered health insurance
• Dental and Vision plan
• 100% employer-paid life insurance
• Short-term and long-term disability coverage
• 401(k) with company match after one year
• 10-15 paid holidays off per year
• Paid Time Off (PTO)
• Paid maternity and paternity leave
• Annual firm retreat abroad
• End year Bonus

Why This Role?

This is an opportunity to work closely with a driven, high-performing Founder in a respected law firm while playing a meaningful role in both business operations and personal life management. The right candidate will grow with the organization and become a key part of its continued success.

Salary

$60,000 - $70,000 per year