Receptionist and Office Administrator

Receptionist And Office Administrator

Company: COLAS USA

Job Location: MORRISTOWN, NEW JERSEY, USA

Type of Contract: Regular

Colas Inc. is the corporate office of Colas USA, a materials and heavy highway/infrastructure leader that began operations in 1979 with the acquisition of Barrett Paving Materials. The headquarters office of Colas Inc. is located in Morristown, New Jersey, but our employees also work within our eight (8) subsidiary companies operating throughout the United States from New York to Alaska. The Colas USA Family of Companies provides competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company's value chain.

Job Description: Compensation $24.50-$30.00 Per Hour. This is a 25-Hour a week Position

Job Summary

The Office Administrator/Receptionist is responsible for managing front desk activities, providing excellent customer service, and ensuring efficient office operations. This role involves greeting visitors, clients, and employees in a professional manner. Answer, screen, and forward incoming phone calls while providing basic information as needed. Manage the office's email communications and ensure timely responses. Maintain a clean and organized reception area. Schedule and coordinate appointments, meetings, and conference room bookings. Handle incoming and outgoing mail and packages. Maintain office supplies inventory and place orders as necessary. Assist with administrative tasks such as data entry, filing, and record-keeping. Support other departments with administrative duties as required. Process invoices and manage basic bookkeeping tasks. Ensure compliance with company policies and procedures.

Main Responsibilities

• Greet and welcome visitors, clients, and employees in a professional manner.
• Answer, screen, and forward incoming phone calls while providing basic information as needed.
• Manage the office's email communications and ensure timely responses.
• Maintain a clean and organized reception area.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders as necessary.
• Assist with administrative tasks such as data entry, filing, and record-keeping.
• Support other departments with administrative duties as required.
• Process invoices and manage basic bookkeeping tasks.
• Ensure compliance with company policies and procedures.

Qualifications

High school diploma or equivalent; additional certification in office administration is a plus. Previous experience as a receptionist or in an administrative role is preferred. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment. Strong organizational skills and ability to multitask effectively. Excellent verbal and written communication skills. Customer service-oriented with a friendly and professional demeanor. Ability to work independently and as part of a team.

Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to: to meet the requirements of the role in which you are applying complete any part of the application process access or use the online application process and need an alternative method for applying Please contact Colas Inc. at or send an email to [email protected] .