Temporary Administrative Assistant

Temporary Administrative Assistant

Job Category: IA-Donor Relations Requisition Number: TEMPO003417

Full-Time

Phillips Exeter Academy 20 Main St Exeter, NH 03833, USA

Description

Reports To: Director of Donor Relations and Stewardship

Pay: $24-$26/hour. Hourly compensation for this position is based on relevant education and experience and will be set within the listed range.

Status/Hours: Full time, 2-3 months, minimum 30-40 hours/week. Typically Mon-Fri though schedule may vary according to departmental and Academy needs.

FLSA: Non-Exempt

Classification: Staff

Position Purpose

This is a temporary 2-3 month position. The donor relations' administrative assistant will mainly assist the staff with updating report tracking databases, coordinating mailings, preparing acknowledgements and generally keeping the operations running smoothly.

Key Accountabilities

• Supports the administrative work of the donor relations team, including preparing letters, and works closely with team to continue to deliver impact reports to the endowed fund donors.
• Update scholarship recipient Word docs with recipients' names
• Upload financial aid match donor letters to donor records and fund files.
• Upload Library stew letters and file in E-fund folders
• Update speaker funds database, especially specific funds
• Organize and file docs in DR folders
• Upload all email and acknowledgement documents to donor records
• Builds content specific email lists as it relates to fund administrator memos
• Research and Update Financial Aid Fund Biographies according to guidelines
• Ensures consistency, communication and collaboration in a complex environment.
• Assists with development and framing of new Fund certificates
• Other duties and responsibilities as assigned.

Internal & External Contacts

Frequent contact with PEA administrative and IA offices, department supervisors and IA colleagues.

Position Requirements

Education

• Prefer some college or experience in a fundraising office environment

Experience

• Experience that demonstrates the highest personal levels of uncompromising integrity and honesty.

Skills & Knowledge

• Proven competency with Microsoft Office suite of products: Word, Excel, Outlook, File Explorer, etc.
• Proven administrative skills, Word Doc merges and other office work related to large mailings
• Demonstrate respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Demonstrated ability to collaborate with teammates and clients by building trust and credibility.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• A strict adherence to confidential policies is required.
• Ability to work independently and handle multiple priorities.
• Proficient in MS Office
• Willingness and ability to learn additional applications as needed.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Additional Requirements

1. Successfully complete a criminal background check (reviewed every 5 years).

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.